Corporate Cab Booking and Fleet Management System
Cabsoluit is a corporate cab booking and fleet management system for taxi and private hire firms. It runs your business accounts on the same platform as the rest of your fleet.
Set agreed rates for each client. Take bookings from front desks and employees. Dispatch and track every journey, and let the invoices build themselves.
Corporate transport at a glance
| What corporate work needs | How Cabsoluit handles it |
|---|---|
| 01Agreed rates per client | Zones, fares, a fixed amount or a per-mile rate set on each corporate account |
| 02Spend split by department | Departments, PO number and reference number held on each account and tagged on bookings |
| 03Invoices finance teams can check | Journeys collect per client and invoice by date range, with booking number, vehicle, driver, pickup, destination, reference and price |
| 04Pay on account | Account journeys go on credit, not paid at the kerb |
| 05Many people booking | Separate booking terminal logins for each booker, with limits on vehicle type, seats and how far ahead they can book |
| 06Regular employee travel | Recurring booking templates that repeat on schedule |
| 07Fast dispatch at volume | Automated driver allocation by queue or distance, booking presets per client and manual reassignment |
| 08"Where is my car?" answers | Real-time GPS tracking of drivers and active journeys |
| 09Account reporting | Journey reports filtered by corporate client; invoices and reports export as PDF or CSV |
| 10Control over who sees what | Multi-level user roles and permissions, with several dispatchers working at once |
Agreed Rates and Automatic Billing for Every Corporate Account
Corporate clients pay the rate they agreed, and your team stops building invoices by hand.
Corporate Account Setup
Each corporate client has its own account in the admin panel. It holds the client's departments, purchase order number, reference number, invoice comment and main contact.
Agreed Pricing per Account
You price the account the way the contract says: by zones and fares, a fixed amount or a per-mile rate. Every booking for that client then prices itself against the deal you signed.
Pay on Account
Each booking is tagged with the business and department, and set to pay on account. Nothing is collected at the kerb.
Automatic Invoicing
Completed journeys collect as invoicing entries for each client. Pick a client and a date range, and Cabsoluit builds the invoice. Each line shows the booking number, date, time, vehicle, driver, pickup, destination, reference and price.
Entries move from untreated to ready for invoice to paid. Your team can see at a glance what each client still owes.
Invoice Export and Online Payment
Invoices and journey reports export as PDF or CSV, so a client's finance team can bring them into their own accounting software. Passengers who book through the passenger app can also pay online.
Take Corporate Bookings from Every Channel in One Dashboard
Every corporate booking lands in the same live dispatcher dashboard, however it arrives. Your dispatchers work from one screen, not five.
Reception view for hotel and office front desks
The booking terminal gives a front desk its own view. A receptionist books for an employee or guest, updates the drop-off and confirms.
Favourite locations hold the routes they use every day. A fare estimate shows before the booking is placed. Live tracking answers the guest at the desk asking where the car is.
A login and limits for every booker
One corporate client can have many people booking. Each gets their own booking terminal login, linked to that client's account.
You decide what each person can do. Set them up for the reception view, the guest view or both, and choose which vehicle types they can book, how many seats and how far ahead.
Guest view for lobbies
A simpler guest view turns a lobby tablet into a self-service booking point. Visitors book their own car without queuing at the desk.
Website, app, WhatsApp and phone
Employees can also book through your website booking widget, your branded passenger app or the WhatsApp chatbot. Phone bookings still go straight to your dispatchers.
Recurring bookings for employee transport
Regular journeys are set once and repeat on schedule. Staff shuttles, weekly site visits and the 07:15 station pickup are never typed in again each day.
Clients can book instantly or in advance, so ad hoc travel and scheduled employee transport sit in the same system.
Dispatch Corporate Work Across a Large Fleet
Cabsoluit assigns corporate jobs automatically, so your dispatchers are not placing every booking by hand.
Automated driver allocation works by queue or by distance, based on which drivers are available. When plans change, a dispatcher can reassign the job in a few clicks.
Vehicle types run from standard to premium. An executive client gets the car class they booked. Several dispatchers can work in the system at the same time, which matters when corporate volume peaks in the morning.
Booking presets save how each client's jobs should run. A preset holds the fare that applies, any fixed price, when the job goes out for allocation, and whether it has several drop-offs or several passengers.
Bookings can also ask for car and driver features, such as a wheelchair-accessible vehicle or a female driver. If a client wants a particular driver, the job can go straight to them.
Live Tracking for Dispatchers, Front Desks and Passengers
Everyone involved in a corporate journey can see where the car is.
Real-time GPS tracking shows driver locations, driver status and every active journey in the dispatcher dashboard. Front desks see live tracking on the booking terminal. Passengers follow their driver in the passenger app.
When a client questions a journey later, the invoice line already shows the pickup, drop-off, time, vehicle and driver.
Reports and Dashboard Insight
Cabsoluit's reports show how your bookings, drivers and zones are performing.
- 01Reports per corporate client: filter journeys by client, driver or vehicle. Each row shows the booking number, reference, fare, duration, miles with a passenger and rating. Export to Excel or print.
- 02Business invoice report: every journey for one client over a date range, ready to invoice.
- 03Operational reports: revenue, bookings, zones and cancellations, by time period.
- 04Driver performance and customer feedback: completed trips, response times, ratings and passenger comments.
- 05Booking insights: demand patterns by time and zone, so you can plan drivers for corporate peaks.
Control Access, Cities and Zones from One Login
A large corporate operation needs clear control over who can see and change what.
Multi-level user roles and permissions give each dispatcher, agent and manager the right level of access. You can run several cities from one login, each with its own zones, fares and settings. Special locations let you set up service for busy pickup points such as airports and hotels.
APIs are available when you need to connect Cabsoluit to other systems.